The purpose of this Booking Site is to book Headshot Photography sessions which is photography of an Individual’s head and usually shoulders as shown in the Enhancements.
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These Terms and Conditions (hereinafter “Agreement”), are made and entered into by and between Khan Graphics & Photography (hereinafter “Photographer”), who owns and operates “Headshot In A Flash”, and you (hereinafter, “Client” and “Individual”). Client agrees that it has the legal authority to enter into this Agreement on behalf its employer, company, organization or a group. Photographer’s relationship with Client is that of an independent contractor.
All singular use of any word in this Agreement include the plural and vice versa.
refers to a paid, booked photographic service that is specified in the Photographer’s invoice or order, booked online or through a representative.
is an hour long photography Session.
refers to an individual or multiple paid photography Session Blocks that consists of a specific date, specific time and a specific location.
refers to a form on Photographer’s Booking Site that enables Client to request a cancellation of an existing Booking.
Booking refers to a form on Photographer’s Booking Site that enables Client to request changes to existing Bookings.
are photographic features that Client selects at the time of Booking.
consists of two or more Individuals. Individuals in a group are photographed on the same date, time and location specified in a Booking.
is a single person who is photographed independently or as part of a Group.
refers to a booked time in which an Individual is being photographed by Photographer.
refers to the website carrying the name “Headshot In A Flash”, located at https://headshotinaflash.com or https://khangp.com/booking, where Bookings are made.
refers to the location of the Session booked on the Booking Site.
is any information that Photographer or Photographer’s representative come to know through verbal or written communication with the Client. It also includes private business information that is not public whether it is labeled “Confidential Information” or not.
Bookings are made through the Booking Site or through a representative. All Bookings are final and a Photographer will be present on the day and time of the booked Session unless a Change Booking request to change or cancel the booking was sent by Client and approved by Photographer.
A confirmed Booking of a Session is constituted only by a successful payment. An email confirmation in the absence of a payment does not constitute a confirmed Booking and Photographer is not liable for any missed Sessions.
Photographic Enhancements selected at the time of any Booking will be the only Enhancements used on the day of the booked Session unless a Change Booking request was sent through the Booking Site by Client and Approved by Photographer. Enhancements serve to illustrate how backgrounds, styles and colors will look. However, the Client understands that Enhancements selected may not render the same results as shown in the Enhancements selected. If Client chooses “My Place” as the choice of background, Client may inform Photographer about the choice but is not required to. Any “My Place” choice made by Client will be used as the background for the shoot so long as the Location Space meets Photographer’s requirement. Client agrees to have a “My Place” choice made before the booked Session begins. Photographer is not liable for not having enough time to complete a Session in the event the “My Place” choice is not made in time.
Client agrees that changes to existing Bookings must be made through the Change Booking Form found on Photographer’s Booking Site. Changes requested by other means will not be honored even if an approval was implied. Photographer will make every effort to remind Client of the proper procedure as and when it becomes necessary. Client agrees to submit a Change Booking request 24 hours prior to the booked Session. Photographer will make every effort to accommodate a request if a Change Booking request is sent within 24 hours of the booked Session. Client understands that submission of a Change Booking request does not guarantee that changes will be accommodate.
Client can request to cancel existing Booking(s) through the Cancel Booking form found on the Booking Site. To receive a full refund, Client agrees to submit a Cancel Booking request 24 hours prior to the booked Session time. If Client submits a Cancel Booking request within 24 hours, a $100 cancellation fee will be assessed and deducted before the remaining balance is refunded.
Client understands that Payments must be made at the time of Booking, either online or through a representative for a Booking to be confirmed. Photographer only accept credit/debit card payments at this time.
Client agrees to provide accurate information about the location of the shooting and details thereof. This includes the right address and parking information. Photographer provides ample amount of space on the Booking Site to collect information about the location. Client agrees to submit the most accurate, clear, unambiguous information necessary for the Photographer to arrive timely and safely to the Shooting Location. Photographer will not be liable for arriving late or missing Session as a result of incorrect or missing information. Client agrees that Client has the authority to use the location specified in Booking for the shoot. Photographer will not be liable if a shoot is missed or delayed due to complications arising from unauthorized use of space.
Photographer agrees to arrive before the booked Session begins to prepare and set up the necessary equipment in a timely manner. Photographer agrees to be ready to shoot at the time the Session starts. Photographer will begin the Session on time and end the Session on time and in accordance with the Booking order. Photographer will start and end the Session on time, irrespective of delays by Individuals scheduled to be photographed or in the absence of said Individuals.
Photographer acknowledges that things don’t always go as planned. If Individual misses a booked Session, whether an individual Session or as part of a group, Individual should inform the Photographer as soon as possible using the Missed Session Form through the Contact Us section of the Booking Site. Photographer will try to make room in the Photographer’s schedule and coordinate with Individual to determine the best time for the re-shoot. Client and Individual understand that Photographer may not be able to reschedule the Session for the same location and that the Individual agrees to travel to another location to complete the Session should the need arise. Client understands that Client has one free opportunity to make up a missed Session. If after a make up Session is booked and Client misses the make up Session, then Client forfeits the fee paid for the original Booking.
A Session duration is a length of time given to an Individual’s photography Session. The duration can vary based on the type of Booking Client makes. When Booking through the Booking Site, all Bookings are an hour long. If the Booking is for one Individual, the duration will be an hour. If however, the Booking involves multiple Individuals, the duration will be calculated by dividing sixty minutes or an hour by the number of Individuals in the Session. This will determine the duration for each Individual’s Session. Client understands and acknowledges how Individual’s Session duration is determined and will be prepared to be photographed within Individual’s Session time limit.
Client attests that 225 square feet (15’ x 15’) of space will be available for the Photographer at the Shooting Location specified in the Booking. While Photographer may not utilize all of the square footage, not having the space may prevent Photographer from fulfilling its duties and achieving the results Client expects based on Enhancement selection. Photographer will not be liable if the Photographer cannot achieve the results Client expects due to shortage of space.
Photographer’s purpose is to provide the Services Client has paid for. Photographer will be available for the length of the Booking time in order to fulfill its duties. In the event Client is satisfied with the end product before the Session time ends and no further shooting is required, Photographer may end the Session early. Should the goal of the Session be met before Session time expires, Client understands that the remaining time cannot be used for any other type of shoot. Other Individuals may be accommodated if time permits. Please see New Individuals section.
Sessions sometimes end early or take longer than expected. In the event that all Individuals scheduled to be photographed have completed their Individual Sessions and time still remains before the Booking time expires, New Individuals, who happened to be on-location but were not scheduled to be photographed may be photographed. This can only happen if enough time is left for the New Individuals, a Booking is created and payment is made on-location. If sufficient time does not remain, New Individuals may simply go to the Booking Site to book a Session at another date/time.
Client agrees that every Individual being photographed as part of a Group will be present on Shooting Location at Booking time. Photographer will not be liable if Individuals miss their Individual Session or arrive late. If all Individuals complete their Sessions including approving their photos, and the time booked still remains, Photographer may, at Individuals’ choice, take additional shots.
Upon conclusion of Session, Photographer will begin the post processing of photos captured during the Sessions. The photos may be available to download from a private gallery within the time specified on the invoice or order. Client may request to expedite the processing for an additional fee. Please see the FAQs on Booking Site.
Client agrees that Photographer has exclusive rights in determining post-production process, editing styles, effects, and overall look of the photos.
Client acknowledges that Photographer is the Author of the photos and also the first and sole owner of all copyrights of the photos. The photos and all copyrights remain the exclusive property of Photographer without limitation. Client understands and agrees that it is not buying the photos but is paying only for a limited commercial use licence (Standard License) for the photos. The Standard License gives Client the right to use the photos in the normal course of Client’s business, including, but not limited to, advertising, marketing, or other promotions, or on Client’s website, blog, or social media platforms. Client understands that the photos are meant for print, online marketing, advertising materials or campaigns. The photos may not be altered, edited, or manipulated in any way. The photos may not be sold, leased, loaned, assigned, given away, or used by anyone other than Client. Copyright metadata contained within the photos may not be altered, or removed, without the express consent of Photographer.
If Photographer cannot perform its duties as specified in this Agreement in whole or in part due to fire or other casualty, acts of God or nature or terror, or other cause beyond the control of the parties or due to Photographer’s illness or injury, then Photographer will return all fees to Client but shall have no further liability with respect to this Agreement. This limitation on liability shall also apply in the event that photographic materials are damaged in processing, lost due to hard drive failure before a second backup has been made, lost through camera malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of Photographer. The Client agrees to limit Photographer’s liability to the amount paid for the Service.
Client will indemnify, defend, and hold harmless, Photographer, its contractors, and his representatives, against any and all claims, liabilities, damages, costs, and expenses, including reasonable legal fees and expenses, that may arise from Client’s use of any Image.
Client grants Photographer, without restriction, use, reuse, publish and republish the photos captured during the fulfillment of this Agreement, in whole or in part, separately or in conjunction with other work, in any medium now or hereafter known, and for any purpose whatsoever, including (but not by way of limitation) illustration, promotion, advertising and trade. Client forfeits all claims to profits that arise from such uses. Photographer agrees that photos will not be sold, leased, loaned, assigned, given away, or used by anyone other than the Photographer.
Photographer agrees to not disclose Client’s Confidential Information obtained from written and verbal communication or obtained at Shooting Location to anyone, unless required to do so by law.
Client agrees that Photographer, its contractors, will be the only photographers providing commissioned photography Services on the date, time and location specified in the order and invoice.
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is an hour long
Individuals per block
with discounts available
If you need further help, please fill out the contact form below.
Headshot Photography is a sub-genre of Portrait Photography. The sessions booked through this site are Headshot Photography sessions in which an Individual’s head and shoulders are captured. The Headshot In A Flash sessions are geared more towards business/corporate/industry professionals who want to tell prospective employers and clients that “I am serious about my career”. Getting a professional headshot is an investment and can speak volumes about your commitment as an individual. Never underestimate the power of a headshot! Check out our portfolio!
Headshot In A Flash, by Khan Graphics & Photography, is dedicated professional headshot service for anyone looking for a professional headshot. To get started:
Let’s get started!
Headshot In A Flash Photographers are available Monday through Friday 10:00 AM to 6:00 PM. Normally, our booking times are fixed. If those don’t work for you, please use the contact form in the “Help” section and select Booking > Custom Booking to tell us about the times that work for you. Alternatively, you can call us. We would be happy to accommodate!
Currently, we are offering our services in Chicagoland area only. However, we hope to expand to other areas soon. Stay tuned!
We have a dedicated portal just for you to retrieve your photos. When your photo session is done, we will post process your photos and add them to our Headshot Gallery. Don’t worry, this is a private gallery and you will be sent an email when your photos are ready.
Absolutely! Every session can accommodate 6 people. If you sign up with your friends and peers, you can save up to 66% on every individual’s headshot. Here’s the price break with discount per individual:
You will! The photographer will be equipped with a laptop/tablet that will show you your headshot in real time! We will confirm that you are satisfied with your headshot before the session concludes.
Every individual will get two final photos, though more than likely, we will shoot multiple shots in multiple poses to make sure we get two fabulous shots of you.
Your photos come with a standard license allowing you to use them on your online profile, prints or any other promotional medium. The license does not come with selling rights so the only thing you can’t do is sell your photograph. Reasonable huh?
You photos will more than likely be ready within 72 hours but we cannot guarantee this time as some photos require more editing than others. If you need your photos sooner, we would be happy to expedite the post-processing for a small fee of $50 per photo. With the expedited service, you can get your photo within 24 hours of the shoot.
No problem! We would be happy to make the requested edits if they can be done. Please contact us using the Contact Us form to get a quote.
There are no hidden fees whatsoever! The price you pay for the services listed in the your order will be the final price. Any optional and additional services you need such as expedited post processing, extra edits, etc. will be separate transactions.
You can book a minimum of 24 hours in advance and up to 3 months. However, we can definitely try to work with you if that range falls short of your needs.
Yes! However, you are limited to 6 individuals per block/session (per hour). You will also be saving money if you book for a group. Please see the “Do you offer discounts?” under the General category.
If you would like to book a larger group than 6, please contact us using the form below.
Certainly! But please be advised that in order for you to receive a full refund, you will have to notify us 24 hours prior to your booking. Cancellation request made within 24 hours will be subject to a $100 cancellation fee.
Of course! Multiple bookings however, cannot be made through our booking system unless you are willing to make bookings several hours apart. To book adjacent times, multiple days, etc., Please use the contact form below to get in touch with us. Please select the “Multiple Bookings” topic.
Sadly, we are not offering this option at this time. You are welcome to create multiple bookings however. Please contact us so we can figure out the best options for you.
The “My Place” background option refers to using the environment of your choice as the background. Meaning, instead of using the backdrops we use, you will scope out an area in your office/building that can serve as a good backdrop to your photos. If you would like our opinion on the matter, you are welcome to snap a photo of each scene and send it to us using the contact form below. Please select the “My Place” topic.
Absolutely! If you use our booking system, while you will be able to book multiple booking sessions, they will have to be 3 hours apart. However, if you would like to book us for adjacent hours, please contact us using the form below and select “Multiple Bookings” as your topic.
Yes! We do require a 24 hour notice prior to your session in order for us to make the necessary changes, provided we can. If you could not contact us in time, please call us immediately and we try to accommodate your change.
That is entirely up to you. Our job is to make you look your best. Given that it is a professional photography session, regardless of what you decide to wear, please ensure that your clothes are ironed and presentable.
Yes! For one person sessions, you can change however many outfits as you’d like. For group sessions however, you may not get a chance as every individual will be allocated a limited time for their shoot. For a session comprising of 6 people, every person will get 10 minutes. In this situation, you can bring one additional outer garment to change quickly in the middle of the shoot.
Every session/block is an hour long and can accommodate 6 people.
The amount of time individuals get in a group session depends on the size of the group. Here’s a the breakdown:
We’re sorry but we do not offer refund in such case.
We need 400 square feet (20’x20′) of space to do our job well. Although we can manage with a smaller space, 400 sq. ft. means that we can be more creative with our photography.
Due to a limited time and with many variables involved, this is not something we can accommodate at this time. This is why we have added visual aids during the booking process to give you some sense of how each background will look.
We understand, life happens! If you are late to a session and we can still salvage it, then all is well! If a re-shoot is needed, the photographer will work on a solution for you on the day of the shoot. If you miss your session entirely, please contact us and we can work something out. Please use the topic “Missed Session” and we will get back to you. You are entitled to one free make up Session.
Yes, possibly. This all depends on how much time the photographer has remaining once all of the scheduled individuals are photographed. If time does permit for the new individual(s) to be photographed, photographer will need to create a booking and collect payment on-location before the new individual can be photographed. Standard rates will apply.